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How to plan a road trip?

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Updated on February 23, 2021

How to plan a road trip to have a stress-free and fabulous adventure? It is essential to plan your road trip carefully, especially now in difficult times of the pandemic. We have been organizing shorter and longer road trips for many years. We love road trip adventures and the feeling of freedom and joy to make dreams come true. Our longest road trip from Alaska to Florida took us over 8 months when we did over 26 000 miles. As experienced road trippers and we share practical tips and tricks with you and the most essentials knowledge on how to plan an epic road trip through the USA.

This article may contain affiliate / compensated links. For full information, please see our disclaimer here.

how to plan a road trip



You can do a road trip or a successful road trip. A successful road trip that gives you many amazing memories is possible only if you plan your road trip. Road trips might seem like spontaneous getaways, but for sure is worth planning the route, budget, packing list, accommodations, places for visiting during the road.

In this article, we focus on the United States road trips. However, most of our tips will apply no matter where you are planning a road trip.

We will provide you with the best travel planning resources to use when planning your road trip. The best searchers engines, tools, and apps that we have been using for years. We tell you what road trip mistakes to avoid. We give you lots of tips on how to plan an epic road trip step by step. In this post, you will find answers to questions like

  • What are the best road trip planner tools and apps?
  • How to plan a road trip with multiple stops?
  • How to plan a perfect road trip route?
  • What is the best road trip planner?
  • How much money should you bring on a road trip?
  • How to plan a road trip on google maps?
  • What to pack for a road trip?

And much more. Use a Contents window for easy navigation. Our Ultimate Guide on How To Plan a Road Trip will help you prepare for a lifetime adventure through the USA.

how to plan a road trip
how to plan a road trip

How to plan a road trip? Answer the following questions

Is it crucial to start planning your road trip to answer some questions. So, go through these questions and our tips connected to them. It will help you to plan a perfect US road trip.

Where do you want to go? What is the destination of your road trip?

This is the key question that determines your preparations. Are you going to have a road-trip in a state you live in? Are you going to the neighboring state? Or maybe you are flying to another state/country or planning a US cross-country road trip through several states?

If you are planning a road trip to other states, it is worth knowing the basic regulations, which varies widely between states, like:

  • The maximum permitted road speeds – check maximum posted speed limits by states in this table.
  • The permissible limit of alcohol in the driver’s blood-check blood alcohol concentrations (BAC) Limits by states on this page.
  • Change of time zones – check on worldtimezone.com.
alaska road trip
utah national parks road trip

How much time do you have for your road trip?

Calculate if you have enough time to visit your destination. Many people overload the program. They want to see as many places as possible in the shortest possible time, and in the end, it turns out that they spent most of the time in the car. Probably, it is possible to see 5 national parks in 5 days, as long as you want only to drive through them. But in this way, you will not experience the true beauty of nature, and you will not visit these places truly.

Are you planning a 10 Days Oregon Road Trip? Two weeks in Arizona?
7 days in Utah National Parks? An epic Alaska Road Trip?

Or maybe you plan a road trip from Alaska to Florida or from the West coast to the East coast for 6 months or longer? How many days or months you plan to spend on the road trip will be crucial for your budget, risk assessment, and careful route planning. Below you will find tips on how to prepare for both short and long-term road-trip.

What Kind of Road Trip Do You Want to Take?

So, what type of road trip do you want to plan? National parks visit, camping, or hiking activities? Are you plan to do water sports like kayaking or sighting local breweries? Wild nature observing or cities by night with shows? Just answer yourself to these questions. What is your goal for this road trip? What are you interested in and wanted to experience most during this road trip? Make a list of sights you want to see on the way.  Prioritize your list of dreaming activities and attractions you would like to experience during this road trip. It’s beneficial for packing and budget planning.

how to plan a road trip
how to plan a road trip

When? What time of year are you planning to go?

The month you travel has a huge impact on several factors, including budget and packing. Is your destination open this month you would like to go for a road trip? Is it a good time to go? How’s the weather there?

Study these issues carefully. It may turn out that if you have a specific month for your road trip, and you can’t change dates, it is worth changing the direction of travel.

  • If you are going at the peak of the tourist season, you should book your lodging several months in advance (even campgrounds). If you plan a road trip after the season, prices may be favorable.
  • The car should be prepared for the season of the year. You may need chains when it is snowing. In many places, they are required by law.
  • If you plan a winter road trip, you must check the road conditions & accessibility before setting off. Many roads are completely closed during the winter season. For example, from October 15 to May 15, you will not enter and see the North Rim of the Grand Canyon. In Oregon, you will not drive through the famous & beautiful McKenzie Highway (OR 242) from November till June 15. There are many examples.
  • In spring, the level of water in rivers often rises very much. Some roads may be flooded and also be impassable and close.
  • If you plan hiking or other outdoor activities, you also have to pay attention to the fact that, depending on the season, various attractions or trails are often closed due to high water levels or snow.

PROTIP: Always check the weather carefully before you go on your road trip. You can check it on the National Weather Service. If you plan a road trip to national parks, always check actual weather warnings on the NPS website. United States Road Conditions you can check on the Federal Highway website.

how to plan a road trip
how to plan a road trip

Are you planning to drive your own car or a rented car?

If you plan a road trip in your own car

Safety first of all. So, check if you have the necessary equipment that is a must while drive:

  • prepare your car well for the trip, wash it
  • check whether the car is technically sound, bring your car to a mechanic for an inspection.
  • whether you have valid insurance and roadside assistance,
  • check if it needs an oil change, water, and tire pressure/condition,
  • also check the battery health, the lights, washer, brake fluid, air filter, windscreen wipers, and spark plugs,
  • check if you have basic tools – here is our list,
  • pack it properly – see our Road Trip Packing List.

To save on lodging and eating during your road trip, you can also adapt your car to sleep in it for several nights. Sleeping in vans is becoming more and more popular. In this article, you can check How To Convert A Van Into The Ultimate Mobile Home.

If you plan a road trip in a rented car

If you are renting a car, be sure to read the terms and conditions and remember about the insurance. We have been using the Alamo Rental for many years, and we were delighted with the service, cars, conditions. We have carried out a dozen or so road-trips through the USA with this Rental Company, and we can recommend it. Our road trips with the rental car had a length of 1 to 3 weeks.

PROTIP: Before you make a decision, compare the prices and conditions of the various rental companies on DiscoverCars.com or TripAdvisor.com. Always check the mileage agreements when you rent a car, so you know how much you’ll be charged. This is important for long trips.

When we rented RV, we used RVshare, which offers the largest selection of trusted RV rentals in the USA.

When choosing a vehicle model, it is worth checking how much it burns on average because it will make it easier for you to plan your road trip budget.
If you plan a route off the beaten track, where the road is gravel, you should rent a car with high suspension and 4×4. Only this type you will get to Toroweap Overlook in Grand Canyon NP or Wrangell – St. Elias NP.

how to plan a road trip
how to plan a road trip

Where are you plan to sleep? In hotels, in a tent, or in a motorhome?

This is another question that determines your preparations and the budget for your road trip. We made several road trips through the US. We stayed in hotels and motels, on campsites in the RV, but also in a tent. During one road trip, we also slept in the car, to reduce our road trip costs. Therefore, below are some of our important tips.

Book hotels in advance

If you plan a week up to three-week road trip, plan your accommodations. Book all nights in advance. Usually, prices are higher if you book late. So, booking in advance you will save money and time to look for accommodation if it turns out that everything in the area is busy. What’s more, you will minimize stress. Finally, will optimize the travel route. We use hotels.com, but it’s also a great idea to check offers on TripAdvisor or booking.com.

Our favorite chain is Best Western, and we often found nice rooms at a great price when we booked them directly on the site.

Sometimes we also use Airbnb accommodation in cities. You can find great apartments at good prices, which is especially important when traveling with several people.

how to plan a road trip
how to plan a road trip
how to plan a road trip

Book campgrounds in advance

The same goes for camping. Whether you sleep in a tent or an RV, reserve your seats ahead of time. If you plan camping, please check our detailed Car Camping Checklist.

  • It is always crowded in high season.
  • Some of the campsites are closed after the season, so you may have problems finding accommodation after the tourist season.
  • Campgrounds in national parks are especially popular, so you need to book them in advance regardless of the season.
  • Some campings operate on a first-come, first-served basis. If you decide to sleep in such a place, go there early. In the afternoon, it may turn out that you have nowhere to sleep.
  • We use GoodSam Campgrounds when we stay in the RV and need facilities like hook up, showers, or laundry.
  • We highly recommend going to campgrounds in state parks. They are often much cheaper and in fabulous locations.
  • If you want to reduce a cost, use BLM areas when you don’t need amenities. But each state has its own rules, so always check on the BLM website what you must do to camping on public lands. Most public BLM lands are free for camping, within the right parameters, as you can camp for free for up to 14 days on BLM land, or you must camp at least 200 feet away from water sources like rivers, lakes, creeks, or shoreline. But always check the rules.
  • We also use  Allstays Camp and RV app to find a campsite. The App shows over 30000 campings in the U.S. and Canada. It includes private campings, National & State Parks, National & State Forests, BLM areas, KOA, Good Sam, and more. It’s our is our favorite camping planning app.
  • The Dyrt app is also popular for camping planning.

What about accommodation if you are planning a long road trip?

It isn’t easy to book all the accommodation when you are planning a few months road trip. We booked accommodation the first two weeks in advance. And then, in the middle of the week, we booked lodging for the next week’s locations. And so on. Thanks to such planning and booking ahead, we also had control over our road trip budget.

how to plan a road trip
how to plan a road trip



How to plan a road trip budget?

If you carefully analyze all of the above points, it will be much easier for you to work out the travel budget. Are road trips expensive? How much money should you bring on a road trip? Many friends often ask us this question. Set a total budget for your trip. It’s not easy. We give you some tips on how to do it, what factors you should take into account.

Even if you don’t have a high budget, you can have a fabulous road trip. You can stay at cheaper motels or campgrounds, eat simple meals, or avoid tolls. We share with you lots of tips on how to save money during the road trip.

The road trip budget depends on your travel style, your group size, the time you intend to spend on the road trip, whether you like to eat in restaurants or prefer to cook yourself, lodging, activities.
So, we provide you with the key elements to consider when planning your road trip budget.

  • the number of days & group size
  • major transportation (eg. flight to destination)
  • fuel, parking & tolls
  • accommodation costs
  • eating costs
  • attractions & additional activities
  • unexpected expenses.

PROTIP: We always use Google’s spreadsheet for road trip budget planning. Thanks to that, we have access to it also during the trip. At the planning stage of the road trip, we enter the expenses incurred before the travel: air tickets, insurance, car rental, attractions booked or purchased in advance, accommodation, other reservations.
Every day of our road trip, we enter all the expenses we have incurred each day for gasoline, tolls, food, activities, and so on. Thanks to that, we have full control over the budget.

What to do to determine the road trip budget as accurately as possible?

The number of days, group size & insurance

The number of days on the road trip, the number of people will be a key factor in estimating the budget. Remember to take care of yourself and your loved ones and buy additional insurance. We use WorldNomads.

Major transportation (eg. flight to destination)

If you plan a trip with a rental car and reach a certain destination by plane, this flight transport will be a significant cost. To find the cheapest plane tickets, we always use advanced search engines and book through them. We most often use:

Fuel & Parking & Tolls

Fuel is one of the biggest expenses during road trips. So, check how much the vehicle burns on average to estimate how much you will spend on fuel. To save on tolls, we often avoid tolls and plan a route using Google maps in which you can arrange the route without toll road sections.

PROTIP: Use the Fuel Economy Calculator and GasBuddy App and Calculator. They will help you estimate fuel costs and help locate the cheapest gas in the area. To find out parking costs, use: JustPark and ParkMe.

Accomodation

As we mentioned in an earlier point, book your accommodation in advance, especially if you plan a road trip of one up to three weeks. You will then know how much money you have for other expenses. Accommodation prices vary greatly, and this applies to both hotels and campgrounds. It all depends on your needs.

When we stayed in hotels during road trips, we assumed $80-100 per night for a double room. But often we had much cheaper rooms, even for $40-50.

We had a campsite for $20 with hook-up and showers during an RV road trip during our road trip. Sometimes we paid $45. But they can cost even $60 or $70 in some areas. So, our average price for an RV campsite with facilities was $35.

PROTIP: If you plan a few-month road trip, assume a certain average for the night and try to fit it into your budget. Book the first two weeks of accommodation. When you book it, you will have a good knowledge of what amount to accept for the rest of the road trip. Book via hotels.com, which has the best price, and you can cancel 99% of your booking free of charge the day before your arrival. This is important if, for some reason, you would have a delay in your road trip.

Food

Food is an important part of your road trip expenses. We love trying local dishes, visiting restaurants, exploring new places through flavors and aromas. We like to sit at the local bar in the evening to meet folks and drink a glass of wine. But it can quickly lead to bankruptcy.

Therefore, assume how many meals you eat in the dinings/restaurants and how many you prepare yourself. We assumed that we would eat in the restaurant a maximum of twice a week during our eight-month trip, and we could visit the bar for a glass of wine once a week. Before we entered any restaurant, we checked on TripAdvisor prices and reviews.

Besides, we have established an upper limit for the amount we can spend on one dinner or lunch. We set an average daily amount for breakfast/lunch and dinner. But most importantly, even on short road trips, we packed a coffee maker, a camping stove, and basic utensils. It allowed us to prepare quick meals along the way, saving us time and money. So, we could focus on sightseeing.

PROTIP: Check our Car Camping Checklist for Kitchen to save money on food during your road trip.

how to plan a road trip
how to plan a road trip

Attractions & Additional activities

During the road trips, we want to see as many interesting places as possible and experience adventures. We undertake various activities. Hiking, kayaking, biking, and enjoy organized attractions such as a helicopter flight over the Grand Canyon, tours to local wineries, a flight over Denali with a glacier hike, and more.

We can book most of these activities before our road trip, and we do it. Usually, we use viator.com because we trust them as a Trip Advisor company. Besides, the prices and conditions are very favorable. Also, prices are better when you book in advance. When booking a specific trip or activity, you are guarantee that it will take place. During a high season, trips might be sold out or more expensive. Also, buying attractions for a specific day facilitate the route’s accurate planning, travel times, saves us stress and energy, and controls the budget.

If we plan to visit a larger city, we always check the offers on Go City. You can visit famous landmarks and popular city attractions while making huge savings with a Go City pass.

We also use GetYourGuide for city tours. We often buy Attraction Ticket and Guided Tours with them.

When we plan to go to a concert, show, theatre, match, we use TicketNetwork to get the best price.

Finally, if your road trip includes National Parks, you should purchase an America the Beautiful Pass before your road trip. That allows access to over 2000 sites (national parks, state parks, national monuments) for one low price. The cost is only $80 for a year.

how to plan a road trip
how to plan a road trip
how to plan a road trip

Unexpected expenses

Changing a tire or oil in a car? A fine for wrong parking or speeding? An interesting concert that you did not know about before the road trip? Crack in the sole of the boots during hiking? Yes. All this can happen. As well as many other unexpected expenses. Therefore, always set up an emergency budget for your road trip.

How long should you drive each day on a road trip?

This is an essential question that you should answer honestly at the stage of planning your trip. How much can you comfortably drive? Are you the only driver? Will your fellow passengers drive too? How many hours can you go in a car? It would be best if you didn’t overload yourself. It would be best if you remembered that safety comes first.

You should not drive for more than 8 hours a day. It would be best if you took breaks of at least 15 minutes every two hours. This means you can safely drive for around 500 miles. If you are traveling with family or small children, then this is even more important. And it would be best if you planned longer stops.

You always have to remember that there may be some unexpected events on the road that will slow down your driving: traffic jams, road repairs, accidents, wild animals, weather conditions (rain, fog, strong wind, snow).

Also, do not plan to drive after dark. Conditions are then more difficult. Worse lighting increases your fatigue. After dark, wild animals pass through the roads more often, resulting in a tragic accident if you do not notice them on time.

how to plan a road trip
how to plan a road trip

How to plan a road trip during Covid-19?

Present times of pandemic of Covid-19 require special attention from us in preparation for the road trip. The key is to ensure our safety and others. So, travel responsibly, safely, and sustainably during the pandemic. Even if you have had the vaccine, you must follow the safety rules. Therefore, when planning a road trip during a Covid-19, use the following tips.

Before you go

  • First of all, check Travel Restrictions before you go. You may find that you are in a two-week quarantine at your destination, or you may need to do a test after your arrival. Therefore, check the current regulations carefully on the government website.
  • Avoid destinations with a high number of COVID-19 cases. You can check the current data on the website. If the situation does not look safe, change your plans and choose a different destination for your road trip. Surely you have many other places on your bucket list that you want to visit.
  • Two weeks before the road trip, avoid crowds of people, family meetings, social gatherings like weddings, funerals, parties, public transport, and restaurants.
  • Watch your health. Look for symptoms of Covid-19.
  • Get Tested with a Viral Test 1-3 days before you travel. Please keep a copy of your test results with you during travel if you are asked for them. Do NOT travel if you test positive.
  • Pack KN95 Face Masks. Be sure to stock up on face masks before your road trip. You will not get good quality masks everywhere. So, get them earlier, and pack more than you need.
  • Pack a Hand Sanitizer (with at least 60% alcohol). As with masks, you may have trouble buying a good-quality hand sanitizer while traveling.
  • Also, get Disposable Gloves. It is useful at small gas stations or while shopping.
  • Insure yourself. This is very important. Don’t go on a road trip without health insurance. We use World Nomads for our road trips.
  • Also, check on your road trip route and where there are hospitals, healthcare providers, or health departments in the area.

During a road trip

  • Follow the safety rules and regulations in each of the places you plan to visit.
  • Wear a mask over your nose and mouth when in public settings.
  • Avoid crowds and stay at least 6 feet/2 meters (about 2 arm lengths) from anyone who did not travel with you. Indoors and outdoors.
  • Take care of hygiene, wash your hands often and disinfect them after washing with Hand Sanitizer.
  • Avoid touching your eyes, nose, and mouth. Avoid contact with anyone who is sick.
  • Watch your health. Look for symptoms of Covid-19.

After your road trip

  • Do the Viral Test again 3-5 days after your trip to protect others from Covid-19.
  • Stay home and self-quarantine for a full 7 days after travel, even if your test is negative. 



Plan Your Road Trip Route

If you have thought about the answers to all of the above questions, start connecting the dots. If you have analyzed the above points, you know the answers to most of the questions, write down your travel route. Plan your road trip route and plan your road trip budget. You can use paper and a pencil, and you can use more advanced tools which help you prepare your road trip route.

What is the best road trip planner?

  • Google Maps – for us, it is the best and reliable travel planning tool. Besides, it is free. Most applications have to be paid for. In addition to the routes, you will find lodging. You can view current photos. All attractions in a given location are displayed.
  • Roadtrippers – you can also build your route in Roadtrippers. They also offer turn-by-turn navigation to lead the way.
  • Myscenicdrives – no limit on stops, free, and it shows you scenic drives and points of interest along the way.
  • RVTripWizard – is an RV Trip Planner. So, you can plan safe RV routes, find great campgrounds. Most important, you can check the free 7 days trial before you buy it.
  • Furkot – a free application that will help you plan the road, stops, and attractions.
  • AAA – offers travel information, including maps, guides, member discounts, auto repair recommendations, tow truck services, and more.

How to plan a road trip on Google Maps?

Add all your stops on the map

We use Google Maps to plan our road trips. These maps are the most accurate. They best indicate travel times. Google maps indicate closed routes or toll roads.

Moreover, you can use Google Maps to plan a road trip with multiple stops and estimate the total driving time. We always add 20-25% extra to the estimated time to account for traffic and frequent breaks for shorts stops and photos or coffee.

With Google Maps, you can quickly mark a location you want to visit. You can mark a visual reminder as “a star” for your stops! Look up the location’s name or address and add it to your “saved” folder. And it appears as a star on your regular Google Map. Moreover, you can
categorize your spots as “favorites” or “want to go.”

Ask yourself questions

When you add at a Google map all your road tripe route and all your stops, ask yourself questions:

  • Will I manage to see everything I want to see?
  • Isn’t it too much for the number of days I have?
  • Do I want to drive through places only, or do I want to enjoy the places I go?

PROTIP: Give yourself enough time to enjoy your road trip. It’s not worth spending most of the time in a car. Feel it. Taste it. Explore it. Prioritize. Think about what you can give up if you run out of time.

Share your itinerary

Share your itinerary with someone you can trust for your own safety from your family or friends. Someone should know exactly where you are going. What is your road trip route. Where and when you should be in a certain place. Share also your lodging or activities reservations.

Download offline maps

We always take paper maps for a road trip. We usually use Benchmark Maps and Atlases or Delorme Atlas & Gazetteer. Both are detailed and crucial during road trips when there is no coverage.

But it’s worth also download offline maps from Google maps. How to download a Google Offline Map step by step?

  • Open the Google Maps app on your phone
  • Click the Manu
  • Find the “Offline Maps” icon on the menu
  • Click Custom Map
  • Zoom in or move around the map to the area you need
  • Click download.
how to plan a road trip
How to plan a road trip on Google Maps
How to plan a road trip on Google Maps

What to pack for a road trip?

Effective Packing is crucial for a successful road trip. What to pack for a road trip? How to pack for a road trip? What are Road Trip Essentials? Check in our separate article.

Our Road Trip Packing List Essentials is divided into several parts: DocumentsSafety DrivingNavigation DevicesHealth & HygieneDrink & Snacks, and Entertainment. Furthermore, you can also download a Free PDF Road Trip Checklist.

If you are plan car camping, we have prepared a detailed Car Camping Checklist for a road trip.

If you plan many hiking activities during your road trip, you can check our detailed Day Hiking Packing List.

Don’t pack too many clothes. You can always do your laundry for a few dollars at your hotel or campground. Better to pack other essentials for your road trip items.

We hope this article will help you plan a beautiful and safe road trip. We wish you good luck on the road! Finally, if you like our work, please share the post!

how to plan a road trip

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the van escape

Hi, we are Agnes & Chris! Welcome to The Van Escape! We are travelers, photographers, and bloggers. Our goal is to share travel & photo experience and inspire you to outdoor adventures through America. We love wildlife, off the beaten path places, soaking in hot springs, and van life. We also like cities by night and tasting local food & wine. We give you ready itineraries, hints, and essential tools to prepare you for your unforgettable lifetime journey. We only describe the places we have been, which we know and recommend without hesitation. All photos are also ours. We are so glad you’re here!

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